School Database

Dashboard

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School Profile

Information on report cards

Quick Actions

Class

Register Learner

Add Photo

Learner ID

Admission No.

Surname *

First Name *

Other Names

Gender

Date of Birth

Age

Class

Digital Address

Disability Status

Has Disability

Type

Parent / Guardian

Parent Name

Phone

Occupation

Relationship

Address

Attendance

Conduct

Interest

Teacher's Remarks

Additional Information

Learner Register

SBA Score Sheet

Class and exam scores

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Class

Class Teacher

Year / Term

Class continuousExam end-of-termTotal autoWAEC: 1 Highest · 2–3 High · 4–6 Credit · 7–8 Pass · 9 Fail

Mock Exams

Exam scores only · WAEC 1–9

Mock 1–9

Class

Teacher

Year / Term

Mock Report Card

Generate, print or share

Learner

Select a learner and generate the mock report.

Record Class Activity Scores

Quizzes, homework checks, participation — separate from SBA/Mock. Builds a trend to spot learners needing remedial help.

Class

Subject

Activity Type

Date

Max Score

Learner	Score	Note

Performance Trend & Remedial Suggestions

Class

Learner

Create Homework

Upload question + answer files, assign to learners

Class *

Subject *

Due Date

Title *

Description

Online Questions (optional)

Learners answer from a personal link and see their score at once. Short answers are matched against the accepted answers. Written answers are marked by you.

0 marks

Question File (PDF / DOCX / Image, optional)

Answer File (PDF / DOCX / Image)

Assign to all learners in class

Homework List

Send links to parents/guardians

Enrolment Link

One link for every parent — share it once, applications come in on their own

Share this link with parents (WhatsApp, Facebook, SMS)

Applications

Parents who applied online, waiting for review

Manual Enrolment

Surname *

First Name *

Other Names

Gender

Date of Birth

Class *

Parent/Guardian Name *

Parent Phone *

Parent Email

Relationship

Previous School

Need more detail (photo, disability status, address)? Enrol here, then finish the profile in Learners.

Transfer a Learner

Move a learner to another school and generate their transfer letter

Class

Learner

New School

Transfer Date

Reason (optional, shown only on request)

Remarks for the letter (conduct, academic standing, etc.)

Letter Preview

Choose a learner and generate the letter.

Past Learners

Graduated archive

Class

Learner

Select a learner and generate.

Staff Profiles (GES)

Personal record · Bio data · Employment · Work history

Add Subject

Name

Type

Level

Code

Subject List

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Classes & Teachers

Subject Teachers

One teacher can have many classes and many subjects

Teacher (same name as in Users)

Classes (tick one or more)

Subjects (tick one or more)

School Profile

School Name *

Type *

Address

Phone

Motto

Headteacher

ID Prefix

Year Established

Streams (optional)

Leave empty if each class has one stream. If you add streams, classes become BS1 A, BS1 B... Existing learners are not moved.

Other Information

Academic Session

Year

Term

Vacation

Reopening

Weights

Class %

Exam %

Mock Grade Scale (lowest score for grades 1 to 9)

Grade 1 starts at the first number and grade 9 at the last. Below the last number is F (fail).

SMS (optional)

Enabled

Sender ID

Gateway URL

API Key

Template

Security

Camera photo at sign-in

Country Code

Attendance

Set the school location, radius, and check-in/out times on the Attendance Reports page.

Maintenance

Users

Add / Update

Username

Name

Role

Password

Active

Online Payment Setup

Parents pay with MTN MoMo, Telecel Cash or bank on a secure Paystack page

Paystack Secret Key

Open a Paystack account for the school and turn on Mobile Money (MTN, Telecel) and Bank in the Paystack dashboard. Then paste the secret key here. It is kept on the server and is never shown again.

Fee Items

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Fee name

Amount (GHS)

Applies to

Collect Fees

Share each parent's payment link one by one, or in bulk

Class

Message (you can use {parent} {learner} {balance} {link} {school})

Recent Payments

Login Photos

A photo is taken each time someone signs in. Only the Headteacher sees this page. The latest 300 are kept.

Abuse / Tamper Log

Every account is watched for unusual automated activity (a script looping the API far faster than a person could click). A tripped account's session is ended on the spot, and three trips in a day disable the account until you re-enable it below.

To restore a disabled account, go to Users, open the account, and turn it back on.

Demo Access Links

Issue a time-limited, call-capped demo link for a prospective customer. Each link is tied to a server-side token that can be switched off at any time — it is not a copy of the app, so turning it off here instantly cuts that visitor off even if they saved or screenshotted the page.

Customer / School Name

Contact Email

Note (optional)

Valid for (days)

Max server calls allowed

Only the demo app/sheet should ever run with DemoMode on and seeded with fake/sample data — never point a demo link at a school's real production data.

Issued Links

Add Timetable Entry

Used for both the printable timetable and the automatic lesson/changeover alerts below

Day

Period

Class

Start Time

End Time

Subject

Teacher Name

Teacher Email

Teacher Phone

Lesson & Changeover Alerts

When on, the school's own server checks the timetable every 5 minutes and texts/emails the teacher whose lesson is due or ending — even if no one has the app open.

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Timetable

Teacher Presence Today

Confirms whether a teacher's app was active (pinging the system) during their scheduled period. This is a self-reported presence confirmation, not camera or location monitoring.

Create Election

Set up the election once, then add candidates for each position

Title

Eligible Classes

Positions (comma separated)

Elections

Election

Add Candidate

Position

Name

Class

Manifesto

Photo (optional — shown on the ballot)

Cast a Vote

Operated by a staff member at a voting station — enter the voter's Learner/Staff ID, choose a candidate, submit.

Voter ID

Position

Candidate

Results

Add Log Entry

A day-to-day record of what happened on your watch — assemblies covered, incidents, observations.

Log Entries

Sign In a Visitor

Visitor Name

Phone

Here to see

Purpose of Visit

Today's Visitors

Request Leave / Permission

Absence, lateness, or any other permission that needs the Headteacher's approval

Type

From

Reason

My Requests

My Attendance

Check in when you arrive at school, check out when you leave

Finding your location…

Checked in

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Checked out

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Keep this page open (or add it to your home screen) for the on-campus reminder and the checkout alert to work. This uses your phone's own location and fingerprint/face unlock — nothing is monitored while the page is closed.

Recent Days

Attendance Settings

School location, radius, and the check-in / check-out times

School Latitude

School Longitude

Radius (metres)

Check-in opens

Check-out time

School Database

School Profile

Quick Actions

Register Learner

Disability Status

Parent / Guardian

Additional Information

Learner Register

SBA Score Sheet

Mock Exams

Mock Report Card

Record Class Activity Scores

Performance Trend & Remedial Suggestions

Create Homework

Online Questions (optional)

Homework List

Enrolment Link

Applications

Manual Enrolment

Transfer a Learner

Letter Preview

Past Learners

Staff Profiles (GES)

Add Subject

Subject List

Classes & Teachers

Subject Teachers

School Profile

Other Information

Academic Session

Weights

SMS (optional)

Security

WhatsApp

Attendance

Maintenance

Users

Add / Update

Online Payment Setup

Fee Items

Collect Fees

Recent Payments

Login Photos

Abuse / Tamper Log

Demo Access Links

Issued Links

Add Timetable Entry

Lesson & Changeover Alerts

Timetable

Teacher Presence Today

Create Election

Elections

Election

Add Candidate

Cast a Vote

Results

Add Log Entry

Log Entries

Sign In a Visitor

Today's Visitors

Request Leave / Permission

My Requests

My Attendance

Recent Days

Attendance Settings

Daily Report